Procurements Archives - OETC /category/procurements/ We make educational technology purchasing simple, reliable, and affordable to meet the needs of education. Mon, 13 Apr 2026 21:52:24 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 /wp-content/uploads/2017/12/cropped-cropped-logo-circle-32x32.png Procurements Archives - OETC /category/procurements/ 32 32 Adobe Licensing Invitation to Bid /2026/02/adobe-itb/ Thu, 19 Feb 2026 16:44:52 +0000 /?p=21818 The lisa (“OETC”) is issuing an Invitation to Bid for Adobe Licensing in education as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: March 26, 2026 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required documentation ...

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]]> The lisa (“OETC”) is issuing an Invitation to Bid for Adobe Licensing in education as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions.

Proposal Submission Deadline:

Due Date: March 26, 2026 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website no later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

The following are any Addenda added after the initial posting

Updated April 3, 2026:

Addendum Issued

lisahas issued Addendum No. 1 to the OETC-26B Adobe Licensing Invitation to Bid. This addendum includes a revised solicitation schedule.

All prospective bidders are strongly encouraged to review the addendum in full.

Download Addendum No. 1 (PDF)

Question Submission

No questions were received by the deadline.

Responses Received

  • Logisoft Computer Products, LLC
  • SoftwareOne

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]]> AV Installation Services Invitation to Bid /2026/02/installation-itb/ Wed, 18 Feb 2026 18:00:55 +0000 /?p=21820 The lisa (“OETC”) is issuing an Invitation to Bid for installation services in education as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: March 30, 2026 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required documentation ...

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]]> Proposal Submission Deadline: Due Date: March 30, 2026 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website no later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid The following are any Addenda added after the initial posting

Intent to Award

  • Circle P Installations, LLC
  • Kuhl Technology Systems, LLC
  • Portland Electrical Const.

Updated March 17, 2026:

Addendum Issued

lisahas issued Addendum No. 1 to the OETC-26B Installation Invitation to Bid. This addendum includes official responses to bidder questions and a revised solicitation schedule, including an extended bid submission deadline.

All prospective bidders are strongly encouraged to review the addendum in full.

Download Addendum No. 1 (PDF)

Bidders are responsible for incorporating the information provided in this addendum into their responses and acknowledging receipt in their submission.

Question Submission

Question submissions closed on March 11, 2026.See Addendum No. 1 for questions and answers.

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]]> VoIP Invitation to Bid /2022/04/voip-itb/ Tue, 05 Apr 2022 18:38:50 +0000 /?p=20537 The Intent to Award has been extended to June 15, 2022. The lisa (“OETC”) is issuing an Invitation to Bid for Hosted voice over IP service and equipment as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: May ...

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]]> The Intent to Award has been extended to June 15, 2022. The lisa (“OETC”) is issuing an Invitation to Bid for Hosted voice over IP service and equipment as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions.

Proposal Submission Deadline:

Due Date: May 24, 2022 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website no later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award

  • ConvergeOne
  • Ednetics, Inc.
  • NocTel Communications
  • Pacific Office Automation
Section ReferenceQuestionAnswer
A: 5-Exhibit 1 Pricing Information, Specifications

A: Tab 2 & 3 / VoIP Service Pricing – Tab 2; Handset Pricing – Tab 3		Our understanding is the administrative fee is calculated on the total solution price for a multi-year contract (or single transaction) and then reported and paid based on the actual invoiced amount during the quarterly reporting period. Is our understanding correct?

For example, if an OTEC members signs a three year contract valued at $750k ($250k/year), the Admin Fee would be 1% as the transaction falls within the $500k-$999k band. Once the service begins invoicing, the vendor reports and pays the fee based on actual invoices during the reporting cycle.

Month 1 Invoice: $22,000 x 1% = $220
Month 2 Invoice: $22,500 x 1% = $225
Month 3 Invoice: $24,000 x 1% = $240		No. Paid per year at the 2% band.
A: 5-Exhibit 1 Pricing Information, Specifications

A: Tab 2 & 3 / VoIP Service Pricing – Tab 2; Handset Pricing – Tab 3		Lastly, please confirm no administrative fee is paid based on a Purchase Order Amount as listed in Appendix B.Admin fees are calculated on all purchase orders
1. 1-OETC-22B-VoIP-ITB 3 Critical ITB Dates and Times. 3 "May 17, 2022 / Posted Answers: to our questions.Will lisaplease provide responses to questions on a rolling basis through May 17, 2022, vs. answering all questions on May 17, 2022? N/A
2. 1-OETC-22B-VoIP-ITB I, 2 ITB Overview, ITB Details 2 "The Estimated Fulfillment Volume is $9,000,000.Is the $9M estimate for the contract's three-year base period or for the entire 6 years (3-years base and 3-years of extensions)? "6 years.
3. 1-OETC-22B-VoIP-ITB I,6.b ITB Overview, lisa lisaHow many of the 1000 institutions mentioned are using the existing VoIP contract?lisa 35
4. 1-OETC-22B-VoIP-ITB I, 6.b ITB Overview, lisa OETCParagraph b states that there are 1000 educational institutions able to use this contract.

Can lisaprovide the estimated number of VoIP users for each of these institutions?

Example:
* 1-500 users: 100 institutions
* 501-1000 users: 500 institutions
* 1001+ users: 400 institutions		~100,000 students represented by 5,500 users.
5. 5-Exhibit 1 Pricing Information, Specifications Tab 1 Exhibit 1 Specifications Tab 1 Requirement: Service supports Routing System.Please define Routing System and provide additional detail about OETC's Routing System requirements?"A routing system is a system that connects two or more packet-switched networks or subnetworks. It serves two primary functions: managing traffic between these networks by forwarding data packets to their intended IP addresses, and allowing multiple devices to use the same Internet connection.
6. 5-Exhibit 1 Pricing Information, Specifications Tab 2 & 3 VoIP Service Pricing/ Tab 2 Handset Pricing - Tab 3
Tab 2 & 3 lisaAdmin Fee for Single Transaction Amounts. (3%, 2%, 1%, 1% by Single Transaction Amount, $0-$99k, $100k-$499k, $500k-$999k, $1M+, respectively)		Is the lisaAdmin Fee calculated on the total solution price for a multi-year contract?

For example, if an lisamember signs a three-year contract valued at $750K ($250K / year), would the lisaAdmin Fee be 1% (in the $500k-$999k band) or in the 2% Admin Fee (in the $100k-$499k band)?		2%, paid annually.
Section II / IIIWill structured cabling installations and upgrades be part of this bid?No
Section II / IIIWill network technology upgrades, such as additional switch capacity and configuration, be the responsibility of the bidder?If necessary, that is the responsibility of the institution.
Section II / IIIWill we be responsible for any required internet service improvements? Or are schools required to coordinate that themselves, based on our recommendations?If necessary, that is the responsibility of the institution.
Section II / IIIWill we be switching all sites to a single unified provider, or will some sites be authorized to keep their existing VOIP providers?If necessary, that is the responsibility of the institution.
Section II / IIIWill school or district IT participate in device installation and maintenance?If necessary, that is the responsibility of the institution.

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]]> Print Services Invitation to Bid /2022/04/printservices-itb/ Tue, 05 Apr 2022 18:29:10 +0000 /?p=20531 The Intent to Award has been extended to June 15, 2022. The submission deadline has been extended to May 24, 2022 The price worksheet has been updated. The lisaQuarterly Admin Fee Reporting template has been updated. The lisa (“OETC”) is issuing an Invitation to Bid for Copiers, Printers, Managed ...

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]]> The Intent to Award has been extended to June 15, 2022. The submission deadline has been extended to May 24, 2022 The price worksheet has been updated. The lisaQuarterly Admin Fee Reporting template has been updated. The lisa (“OETC”) is issuing an Invitation to Bid for Copiers, Printers, Managed Print Services, Imaging Devices and Related Services and Software as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions.

Proposal Submission Deadline:

Due Date: May 24, 2022 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website no later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award

  • CTX-Xerox
  • Pacific Office Automation
  • Ricoh USA, Inc.
 
Section ReferenceQuestionAnswer
1-OETC-22B-PrintServices-ITB, Page 6OETC-22B-PrintServices-ITB, page 6 states Exhibit 3 - EDGAR Certification (.doc/docx. Not required). Please confirm this document is not part of the RFP response and does not require any action in our part.It is not required.
5-Exhibit-1-Pricing-PrintServices (1)There are only 5 optional accessories listed as requirements. Would a full list of accessories be required for all proposed units after award; if not, where do we list all other optional accessories for each model?
Document Feeder
Stapling Finisher
Printing/Scanning
Desk Unit
4 x paper sources		Yes, we would add the full line of accessories during the negotiations.
5-Exhibit-1-Pricing-PrintServices (1)Would lisaallow for bidders to provide Wide format and Scanners/Scanning equipmeYes.
5-Exhibit-1-Pricing-PrintServices (1)Would lisaallow for a separate attachment to be provided as an exhibit for all proposed software solutions?Yes
5-Exhibit-1-Pricing-PrintServices (1)Where in the Exhibit-1-Pricing-PrintServices would vendors provide the MPS solution pricing?We will review and update the price exhibit and repost on Wednesday, May 10. And extend the deadline.
5-Exhibit-1-Pricing-PrintServices (1)As part of our cost-effective options for schools, would lisaallow for budget and eco-friendly Greenline/Remanufactured products that are ISO 9001:2008 Certified, tested, and updated with the latest software and firmware versions?We would allow those to be submitted, but would only award to a respondent who has won on other segments
5-Exhibit-1-Pricing-PrintServices (1)Would lisaallow us to modify 5-Exhibit-1-Pricing-PrintServices to add additional rows should there be more equipment to be proposed within the specified speed ranges?Yes.
5-Exhibit-1-Pricing-PrintServices (1)Please correct the formula provided on 5-Exhibit-1-Pricing-PrintServices, as it does not calculate the correct purchase price. For example, MSRP is $5000, and we provide 56% discount, the correct amount should be $2200, not $2800 as it is calculating on the sheet.We will review and correct.
8-Appendix-A-Sample-Contract-PrintServices-1Per 8-Appendix-A-Sample-Contract-PrintServices-1 document, Section III, A. 14. Operating Leases (page 4), a maintenance service program shall be charged for separately on a cost per copy basis. If vendors are required to provide a cost-per copy per model, where would the Cost Per Copy for black and white and color click rates to be added? Please adjust the 5-Exhibit-1-Pricing-PrintServices (1) pricing file to accommodate separate cost-per-copy prices.In the "Operating Lease Options" section of the price worksheet
Pricing - MSRP Percentage Discount Purchase Price Maintenance CostWould OTEC agree to modify the language in the Sample Contract Section III, A. 14. Operating Leases (page 4), to state that the participating member is responsible at their own cost and expense to maintain the Equipment in good condition, except for ordinary wear and tear. Participating member will engage the Vendor to provide maintenance and support services pursuant to a separate agreement for such purpose (Maintenance Agreement).You can submit that request (and any proposed contract exceptions) using the contract expceptions template in your response.
Section III.A.17 (page 5)Would lisaagree to modify the Sample Contract Indemnification Language Section III.A.17 (page 5) as follows:
Each party (“Indemnifying Party”) shall indemnify, defend and hold harmless the other (“Indemnified Party”) from all third-party claims incurred by the Indemnified Party arising out of the death or bodily injury of any agent, employee, or business invitee of the Indemnified Party, or the damage, loss, or destruction of any tangible property of the Indemnified Party to the extent proximately caused by the negligent acts or omissions or willful misconduct of the Indemnifying Party, its employees, or agents. Each party shall promptly notify the other in the event of the threat or initiation of any claim, demand, action or proceeding to which the indemnification obligations set forth in this Section may apply.		You can submit that request (and any proposed contract exceptions) using the contract expceptions template in your response.
9-Appendix-B-OETC-Quarterly-Admin-Fee-Reporting-PrintServicesThe 9-Appendix-B-OETC-Quarterly-Admin-Fee-Reporting-PrintServices form states 2% admin fee, where the 1-OETC-22B-PrintServices-ITB states 3%, please confirm the correct admin fee.Corrected.
5-Exhibit-1-Pricing-PrintServices (1)Will service pricing be evaluated separately from the price of the units or will they be blended together based on manufacturer and awarded to one vendor? (ie. if the equipment unit is higher price but the service is lower price, who will be awarded the opportunity?)Blended and awarded. Typically by manfucturer line.
5-Exhibit-1-Pricing-PrintServices (1)If manufacturer increases price does vendor have the ability to amend the contracted price to reflect new cost?Yes, based on discount on MSRP.
Will you evaluate each category (software, main units, managed print services, etc.) independently of the other?Yes, but a overall savings for a complete solution is weighted more.
Will you give partial awards for multiple manufacturers? (ie. will you award different segments to different vendors?)If it serves the best interests of the consortium members.
Will this contract replace the Managed Print Services contract that was extended to 2023?If appropriate.
 

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]]> Microsoft Invitation to Bid /2022/03/22b-microsoft-itb/ Wed, 09 Mar 2022 17:27:54 +0000 /?p=20417 The lisa (“OETC”) is issuing an Invitation to Bid for Microsoft Licensing, Services, and Hardware as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: April 12, 2022 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required ...

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]]> Proposal Submission Deadline: Due Date: April 12, 2022 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website no later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award 

  • Softchoice

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]]> Networking Invitation to Bid /2021/11/22b-networking-itb/ Wed, 17 Nov 2021 18:05:16 +0000 /?p=20134 The lisa (“OETC”) is issuing an Invitation to Bid for Networking equipment, software and services including E-rate eligible, Category 2 Technology and related Services as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: January 12, 2022 at 2:00 ...

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]]> Networking equipment, software and services including E-rate eligible, Category 2 Technology and related Services as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions.

Proposal Submission Deadline:

Due Date: January 12, 2022 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website not later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Responses Received

  • CompuNet, Inc.
  • ConvergeOne
  • Ednetics, Inc.
  • Extreme Networks, Inc.
  • Fortinet, Inc.
  • Presidio Networked Solutions Group, LLC
  • Valcom Salt Lake City LC (DBA VLCM)
  • WWT
  • Cisco

Intent to Award

  • CompuNet, Inc. (ID, MT, OR, WA, UT)
  • ConvergeOne (ID, OR)
  • Ednetics, Inc. (OR, WA, ID)
  • Extreme Networks, Inc. (All Eligible States)
  • Fortinet, Inc. (All Eligible States)
  • VLCM (Utah)
  • WWT (HI, AK, WA)

Under Further Review

  • Presidio Networked Solutions Group, LLC (terms and conditions exceptions)

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]]> Filtration Invitation to Bid /2021/10/21b-filtration/ Tue, 26 Oct 2021 15:08:39 +0000 /?p=20079 The lisa (“OETC”) is issuing an Invitation to Bid for Classroom Filtration as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: November 29, 2021 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required documentation must be ...

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]]> Proposal Submission Deadline: Due Date: November 29, 2021 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website not later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award

  • INVZBL

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]]> Classroom Visual Solutions Invitation to Bid /2021/10/21b-classroomvisual/ Mon, 18 Oct 2021 16:13:10 +0000 /?p=20054 The lisa (“OETC”) is issuing an Invitation to Bid for Classroom Visual Solutions as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: November 17, 2021 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required documentation must ...

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]]> Proposal Submission Deadline: Due Date: November 17, 2021 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website not later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award

  • Atlona
  • Boxlight
  • ClearTouch
  • Epson
  • OneScreen
  • SMART Technologies

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]]> Student Device Management Invitation to Bid /2021/06/student-device-management-itb/ Tue, 15 Jun 2021 05:20:52 +0000 /?p=19532 The lisa (“OETC”) is issuing an Invitation to Bid for Student Device Management software as a joint cooperative procurement on behalf of its public K-12 and higher education member institutions. Proposal Submission Deadline: Due Date: June 30, 2021 at 2:00 p.m. PST Electronic Submission Submit electronically via oetc.org/bid-submit. All required ...

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]]> Proposal Submission Deadline: Due Date: June 30, 2021 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website not later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Invitation to Bid Documents

The following documents comprise this invitation to bid

Intent to Award

lisaannounces its intent to award the ITB soliciation to Learn21.

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]]> Adobe Licensing RFQ /2021/05/adobe-licensing-rfq/ Sun, 16 May 2021 22:29:07 +0000 /?p=20631 The lisa (OETC) is issuing a Request for Quotes (RFQ) for Adobe CLP and VIP licensing as a Joint Cooperative Procurement on behalf of its public K-20 member institutions. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for the members of ...

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]]> The lisa (OETC) is issuing a Request for Quotes (RFQ) for Adobe CLP and VIP licensing as a Joint Cooperative Procurement on behalf of its public K-20 member institutions. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for the members of the lisaeducation technology consortium.

Proposal Submission Deadline:

Due Date: June 30, 2021 at 2:00 p.m. PST

Electronic Submission

Submit electronically via oetc.org/bid-submit. All required documentation must be submitted through the website not later than 2:00 p.m. on the Due Date identified above. Late bids shall be rejected.

Hard Copy Submission

No hardcopy submittals will be accepted.

Request for Quote Documents

The following documents comprise this invitation to bid

Intent to Award

  • Douglas Stewart

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]]>